VENDOR PORTAL
DISCOVER OUR VENDOR PORTAL
Streamline your communication flow with suppliers, from the first sample request to the final purchase order. From sample orders, minor changes, product sheets, delivery times or purchase orders, it’s crucial to manage and secure this information effectively. With our Vendor Portal, you get crystal-clear, efficient supplier interactions – every step of the way.
EFFICIENT VENDOR COMMUNICATION
Take your vendor communications to the next level with Itsperfect’s fully integrated Vendor Portal. Granting suppliers access to this portal provides them with a complete overview of open samples, purchase orders, order status, email exchanges, and ongoing tasks. This empowers them to independently access and download necessary documents, such as samples, product specifications, and orders, on demand.
ALL COMMUNICATION FLOWS IN 1 SYSTEM
In the past, vendor communications have been scattered. You needed to email a sample order, wait for production confirmation, and then look out for a notification that the sample had been dispatched. Following delivery, a series of emails would ensue, discussing the sample until it met your standards, at which point you could issue a purchase order.
With our Vendor Portal, you can streamline all these interactions in one place. Are you also using our Sample Module? Great! Then all feedback loops regarding samples will automatically show up into the Vendor Portal.
INTUITIVE DESIGN WITH CLEAR ACTIONS
The use of icons and bright colors instantly highlights pending tasks for suppliers, both for individual items and across the entire order overview. Suppliers can quickly see each order’s status, quantity, confirmation state, total cost, seasonality, planned departure time from the factory, and expected arrival time to your brand. Detailed item pages provide immediate access to stock availability, features, color options, and the latest order status.
ADVANTAGES FOR BRANDS
There are plenty of great reasons to use the Vendor Portal for your brand’s design, procurement, and manufacturing teams. Here’s a quick overview of what you can expect:
EFFICIENT COMMUNICATION
Enhance your interactions with suppliers regarding samples and purchase orders, making them more efficient.
RECORDED ACROSS DEPARTMENTS
Ensure transparent communication that spans across team members and departments, ensuring everyone is up-to-date on the status of samples and orders, with all information securely documented.
SAVE TIME
Save valuable time as the need for lengthy emails is eliminated. With all details stored in the system, brief updates are all that's needed.
CLEARLY ORGANIZED
By emailing directly from your Vendor Portal you keep all communications clearly organized.
COMBINE WITH SAMPLE MODULE
Boost your efficiency by integrating the Sample Module for streamlined sample feedback.
ONE PLACE FOR ALL DATA
The Vendor Portal stores all data and communication centrally together in the ERP software.
EMPOWER YOUR SUPPLIERS
The Vendor Portal serves as the central communication hub between your brand and its suppliers. Suppliers won’t need to constantly monitor the portal; they’ll be notified via email when there’s new content awaiting their attention.
Within the Vendor Portal, suppliers can:
VIEW ITEMS
View comprehensive information about items, including master data, materials, Bill of Materials, samples, and sizing details.
DOWNLOAD PRODUCT SHEET
Download detailed sheets for each product.
REQUEST PURCHASE ORDERS
Seamlessly request both sample and full purchase orders, with the option to export these orders in PDF or Excel format.
ALERT FOR PRODUCTION
Signal when orders are scheduled to enter production.
KEEP TRACK OF DELIVERY DATES
Stay up to date on expected delivery dates.
SHIPPED QUANTITIES
Indicate which items have been shipped, including the shipped quantities.
UPLOAD THE INVOICE
Post-delivery, suppliers can upload invoices reflecting the shipped quantity and agreed pricing, as recorded in Itsperfect.
Want to know more about our Vendor Portal? Book a self-service online demo and try it out yourself!